The Office of Special Events and University Ceremonies records includes files related to the organization of events and ceremonies such as Commencement, Baccalaureate services, Founders' Day celebrations, Board of Trustees dinners, awards banquets, special guests at football and basketball games, and many others. Files primarily consist of planning documents such as guest lists, invitations, schedules and agendas, menus, receipts and invoices, and some correspondence. The records also include some photographs, video and audio recordings of events, including the inauguration of Nannerl O. Keohane as President of the University in 1993, and several floppy disks.
The majority of the files were arranged chronologically, with files for individual events, although some dates are out of order; these are the Event files. Many of these files are related to sporting events, award dinners/luncheons, trustee events, faculty events, and events hosted by or involving the President of the University. Files from 2007-2007 and 2009-2010 have a different arrangment, very closely related to the files and arrangement of the University Marshal records, and include more correspondence and topical files related to commencement and founders' day; these are the Academic year files.
Also included are event binders, primarily related to football games and including guest lists and details of special guest attendance at football games. Additional materials include copies of printed invitations and announcements, and recordings of commencements, baccalaureate services, banquets, and the innauguration of President Nannerl Keohane.