Controller's Office Series (RESTRICTED), 1924-2008 and undated

Access restrictions for this series:

[SERIES RESTRICTED.]

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Scope and content:

Includes payroll records; worksheets; minutes of meetings; and books of account including general ledgers, journals, cashbooks, voucher records and vouchers, bond, vault and dividend ledgers, and agency account books.

Arrangement:

The arrangement of this series is first by record type and then by volume number. Originally many of the volumes dated prior to 1985 were bound and unboxed, while those volumes dated after 1985 were boxed. In 2011, the bound, unboxed volumes were unbound and boxed, thus accounting for the inconsistency in the box numbers.

Some volumes are also available on microfilm, microfiche, and compact disks, to be found arranged at the end of the Books of Account subseries. See also Oversize Materials. Arranged in descending order according to the hierarchy of the bookkeeping system.

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Collection restrictions:

Access to portions of the records of The Duke Endowment is restricted as follows:

(1) The Annual Report and other publications of the Duke Endowment or its divisions are open for research; see the Publications Series for these materials.

(2) Access to the Oral History Series is governed by agreements with the interviewees.

(3) Access to materials in all other series is restricted to trustees, officers, and staff of The Endowment and to researchers who have received prior written permission from The Endowment's president, chairman, or their designated representative.

In addition, any researchers who are granted access to the materials must sign a statement indicating that they will not release the following information without prior written consent of the concerned individual or institution: (a) personally identifiable information about any living individual; or (b) institutionally identifiable information less than twenty-five years old about any institution still in existence. (4) All items not obviously covered by 1 and 2 above should be assumed to be governed by restriction 3.

Use & permissions:

The copyright interests in this collection have not been transferred to Duke University. For more information, consult the copyright section of the Regulations and Procedures of the David M. Rubenstein Rare Book & Manuscript Library.

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