Office of the Vice President for Business and Finance records, 1950-ongoing

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Summary

Creator:
Duke University. Office of the Vice President for Business and Finance
Abstract:
Contains memoranda, correspondence, budgets, reports, agreements, financial information, organizational records and other printed matter from the Office of the Vice President for Business and Finance. Records concern Duke University, its various academic departments, organizations, and benefactors, including the Medical Center. These records were created by Vice President for Business and Finance Gerhard Henricksen (1962-1966) and his successor Charles B. Huestis (1966-1985), and provide a detailed account of the university's financial status. Major topics include the university's relationship with the Duke Endowment and Local Unions 77 and 465, Medical Center construction;, university properties, physical plant, and facilities renovations, national professional organizations, several university committees, the Board of Trustees, the Duke University Athletic Association, WDBS campus radio station, the Duke Vigil, Duke University Marine Lab, Huestis' personal interests and affiliations, and the departments of the Business and Finance Division (including Housing, Data Processing and the Computation Center, Accounting, Dining Halls, Personnel, Materials Support, Safety and Traffic, TelCom, and Utilities), and the University Architect. Major correspondents include University Architect, University Council, Business Manager, Corporate and University Controllers, Terry Sanford, William G. Anlyan, A. Kenneth Pye, Richard L. Jackson, J. Peyton Fuller, John Adcock. English.
Extent:
93.5 Linear Feet
Language:
English.
Collection ID:
UA.10.01.0003
University Archives Record Group:
10 -- Executive VP and Treasurer & Administration (Business and Finance)
10 -- Executive VP and Treasurer & Administration (Business and Finance) > 01 -- Executive VP and Treasurer

Background

Scope and content:

Contains memoranda, correspondence, budgets, reports, agreements, financial information, organizational records and other printed matter pertaining to the financial status Duke University's academic departments, organizations, benefactors, and Medical Center. Major topics include Duke University's relationship with the Duke Endowment and Local Unions 77 and 465, the Internal Audit Office, the Chancellor's Office, the Board of Trustees, Medical Center construction, university properties, parking, the physical plant, facilities renovations, the Environmental Concerns Committee, Research Triangle Park, Research Triangle Institute, highway development, the Duke University Athletic Association, WDBS campus radio station, Duke University Marine Lab, Duke Forest, Charles B. Huestis, C. G. Henricksen, the American Dance Festival, business auxiliaries, departments of the Business and Finance Division (including Housing, Data Processing and the Computation Center, Accounting, Dining Halls, Personnel, Materials Support, Safety and Traffic, Utilities, and the TelCom division), the Duke Vigil, and the University Architect. Major correspondents include University Architect, University Council, Business Manager, Corporate and University Controllers, Terry Sanford, William G. Anlyan, and A. Kenneth Pye. Subject files are arranged alphabetically.

Biographical / historical:

The Vice President for Business and Finance was the chief fiscal officer of the university, and reported to the President. The position was established in 1962, and was superseded in 1985 by the position of Executive (or Senior) Vice President. The officer was responsible for fiscal planning, preparation of the budget, and supervision of the University's non-academic programs. Ordinarily, the Vice President for Business and Finance was responsible for signing formal requests for grants and contracts submitted to government agencies and foundations, and had custody of contracts, deeds agreements, and other documents relating to the University's non-academic operations.

The Vice President for Business and Finance was responsible for Duke's entire Business and Finance Division; at various times in division history the positions of Business Manager, Treasurer, Controller, University Architect, and Vice President for Administration and Health Affairs reported to the Vice President for Business and Finance. The Vice President for Business and Finance was also responsible for such departments as Physical Plant, Personnel, Business Auxiliaries (including Dining Halls, Stores, and Housing divisions), Material Support, Internal Audit, Data Processing, Public Safety, and Accounting, among others.

Occupants of the position were Gerhard C. Henricksen, 1962-1966, and Charles B. Huestis, 1966-1985.

Gerhard Henricksen (1907-1994) came to Duke in 1936 as an internal auditor. He was promoted to Assistant Comptroller and Assistant Business Manager in 1948, Comptroller and Assistant Treasurer in 1956, Comptroller and Business Manager in 1958, and Assistant to the President for Business and Finance in 1961. In 1962, Henricksen was appointed to fill the newly created position of Vice President for Business and Finance, a position he held until his promotion to Vice President and Treasurer of the university in 1966.

Henricksen was succeeded as Vice President of Business and Finance by Charles B. Huestis (1920-), who came to Duke from Hughes Aircraft Company in 1966. Huestis served as the Vice President for Business and Finance for the next 19 years, retiring in 1985. In addition to his professional duties at Duke, Huestis also served as a director of the Durham Investment Company and Research Triangle Foundation, was an active Sierra Club member and mountain climbing enthusiast (including participating in the 1963 American Mt. Everest Expedition), served on numerous university committees, and was a member of "The Troika" which guided the university during the period between presidents in 1969. Huestis was succeeded as Senior Vice President by Eugene McDonald.

Acquisition information:
Gift; 1976; A76-40 (Box 1); Unknown provenance; 1976; A76-151 (Box 2); Transfer; 1976; A76-151 (Boxes 3-13); Transfer; 1977; 77-46 (Boxes 1-7 and 8-11); Transfer; 1978; A78-129 (Boxes 14-31); Transfer; 1981; A81-81; (Boxes 32-36); Transfer; 1983; A83-57 (Box 37); Transfer; 1986; A85-116 (Boxes 38-44); Transfer; 1985; A86-51 (Boxes 45-47); Transfer; 1998; A98-32 (Boxes 48-51); Transfer; 2011; UA2011-0006 (Boxes 52-56); Transfer; 2012; UA2012-0003 (Boxes 57-58); Transfer, 2014; UA2014.0083 (Boxes 59-74); Gift; 2017; UA2017-0081 (Box 59)
Processing information:

Processed by Cat Saleeby; Completed March 2002; This collection is partially unprocessed: materials may not have been ordered and described beyond their original condition.

Encoded by Emily Glenn, April 2003; Updated by Sherrie Bowser, March 2007 Updated by Molly Bragg, April 2011; Updated by Kimberly Sims, March 2012; Updated by Tracy M. Jackson, December 2014; Added Accession UA2017.0081 by Leah M. Kerr, September 2021

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Describing Archives: A Content Standard

Contents

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Restrictions:

Access restricted. For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use of administrative records. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist. Contact Research Services for more information.

Terms of access:

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

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Preferred citation:

[Identification of item], Office of the Vice President for Business and Finance records, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

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https://idn.duke.edu/ark:/87924/m1nt5b