The University Landscape Architect is a position in the Office of Planning and Design, and it oversees the design of all new and restored landscapes on campus. Collection includes studies, proposals, action plans, and guidelines related to the landscape and hardscape of Duke's campus. Materials evaluate the conditions of campus landscape and hardscape, address the feasibility of making changes, propose changes and improvements to be made, and chart courses of action to implement changes. Also included are meeting minutes and notes from the Master Plan Oversight Committee.
The Duke Faculty Newsletter was distributed as a stand-alone publication from 1979 to 1986. Post-1986, the newsletter was published as an insert within the campus publication Duke Dialogue. The collection contains news clippings from local publications covering the newsletter, proposed articles, correspondence, and a readership survey.
Duke University's Office of Publications centralized the task of producing printed materials for campus offices, schools, and other groups. The collection contains correspondence and drafts related to the production of two promotional university booklets: a proposed update to “A Short History (of Duke),” and “Duke Encounters,” a collection of reminiscences about Duke University that was published in 1977. Both booklets were produced under Dr. Elizabeth H. (Betsy) Locke, Editor of the Office of Publications. The collection also contains pamphlets, letterhead, brochures, magazines, cards, booklets, and other types of printed materials produced by the Office of Publications for various campus organizations and academic departments. This collection contains numerous variations of official Duke insignia, emblems, letterhead, and other graphics.
The Office of Special Events and University Ceremonies was formed in 1983 to handle the planning of campus-wide events. The Office of Special Events and University Ceremonies records includes files related to the organization of events and ceremonies such as Commencement, Baccalaureate services, Founders' Day celebrations, Board of Trustees dinners, awards banquets, special guests at football and basketball games, and many others.
The Duke University Office of Student Activities and Facilities (OSAF) serves as a liaison between the university administration and student groups, clubs, and organizations. The Office of Student Activities and Facilities Records, 1936-ongoing, contain correspondence, charters, directories, annual reports, financial statements, and other information on Duke University student organizations, including Duke Student Government, Associated Students of Duke University, the Undergraduate Publications board, the Duke University Union, and the Office of University Life. The OSAF Records also document Duke University student life more generally, including their social life, customs, and political activity.
The University Center Activities and Events (UCAE) creates opportunities for students to expand their knowledge outside of the classroom, and the UCAE Center for Leadership Development and Social Action (LDSA) provides students with opportunities to learn about and practice effective leadership. The collection includes programs, materials related to nomination and giving of awards, booklets, publications, and media.
The Chancellor of Duke University was a position under the President, designed to exercise all of the President's duties when delegated by the President if the President was incapacitated or absent from the position. The last active Chancellor was William Anlyan, whose time as Chancellor spanned from 1988 to 1995. After his tenure, the position is apparently no longer in use. The collection includes files from a variety of different committees and councils related to the administration of Duke University. Collection also includes personal correspondence from members of the Board of Trustees, materials related to planning for the construction of Duke Hospital North, files on a proposed rapid transit system, debt and operating reports, correspondence, and materials related to Duke University's affirmative action and equal employment opportunity policies and programs.
The Land Resources Committee was formed by President Brodie in order to develop and recommend a long-range blueprint for the use of the University's non-campus land holdings. Collection contains the final report and recommendations of the Land Resources Committee, along with the records of the committee and its subcommittees. The collection ranges in date from 1983-1992, bulk 1986-1989.
The President's Committee to Address Discrimination in the Classroom (PCADC) was created in April 1988 to address allegations of discrimination at Duke and offer recommendations on how to reduce or eliminate this discrimination. PCADC issued their final report in February 1989. The President's Committee to Address Discrimination in the Classroom records include the results of a student survey to assess discrimination, descriptive statistics, PCADC's final report, and other materials.
The South Africa Policy Implementation Committee was authorized by resolution of the Board of Trustees in 1986 to implement the policies recommended by the Committee on Social Implications of Duke Stock, formed in 1985. Collection contains records relating to the operations and activities of the South Africa Policy Implementation Committee and includes correspondence, memoranda, reports, minutes, printed material, and clippings concerning apartheid and Duke University's decision to divest.
The Special Assistant to the President was responsible for ensuring University compliance with equal employment opportunity and affirmative action legislation. Materials in the collection include administrative records, correspondence, financial and statistical reports, memoranda, newspaper clippings, and other materials primarily documenting Office of Civil Rights (OCR) compliance and complaints associated with Title IX of the Education Amendments of 1972 to the Civil Rights Act of 1964, compliance with the Department of Health, Education and Welfare (HEW), and fair hiring practices for faculty. Dates of the materials range from 1975 to 1988, but a majority of the materials range from 1978-1981.
Contains Census Reports by faculty and other instructional staff at Duke University. Reports were administered the the Office of the Provost and Deans of schools and include information about courses, instructors and students. Types of materials include individual reports and bound volumes. Major subjects include Duke University administration, course statistics, and activities of Duke University faculty. Materials range in date from 1933 to 1987. English.
The Finance and Administration group is a part of the Office of the Provost of Duke University responsible for budgets and cost planning of all academic and administrative units under the Provost, as well as human resources, space planning, and the university's support of Duke Kunshan University. The collection includes materials related to planning and opening of Duke Kunshan University, student financial aid, and other topics.
The Office of the University Secretary at Duke University was established by by-law in 1903. The Office evolved with the University and the roles and responsibilities likely shifted from person to person. Today's Office most likely began in 1941 with Charles Jordan. The Secretary is an officer of the University and reports directly to the President. A major role of the Secretary's Office is to coordinate affairs of the Board of Trustees. Records include correspondence with Trustees and Presidents, Honorary Degrees and Search Committees for high-level administrators, reports, volunteer directories, faculty data and photographs, questionnaires and University by-laws. Some materials have been transferred to the Board of Trustees collection.
The Registrar's position originated in 1899 with Dallas W. Newsom's appointment as Registrar and Recording Secretary to the Board of Trustees to focus on financial matters. In 1953, the office of the University Registrar's responsibilities expanded to include admissions, registration, and student records. The collection includes grade books from Normal and Trinity Colleges; subject files with information on financial aid, the Consortium on Financing Higher Education, and the Undergraduate Faculty Council of Arts and Sciences; statistical information kept on student admissions, enrollment, and grade performance; the official schedules of courses for semesters and summer school, mailings to students, and microfilmed copies of student transcripts.
The Duke University Board of Trustees is responsible for making major steering decisions in the administration of the school. Collection consists of glossy color photographs (various sizes) of the Board of Trustees from 1999-2017.
The Treasurer is an officer of the University whose duties have included supervision of contracts, relations with the Duke Endowment, and management of the Bursar's Office, student loans, and investments. The position of Treasurer is established by the By-laws of the University. In 1995, the Treasurer's post was taken up by the chief financial and administrative officer, the Executive Vice President. The bulk of the collection consists of correspondence to and from individuals who served the University as Treasurer and the subject files they created while in office, including grants and contracts but also ledger and account books. The collection ranges in date from 1893-ongoing.
The Vice President of Administration role was established after the Vice President of Human Resources' responsibilities expanded to include such areas as disability management, Duke police and security, emergency management, and parking and transportation. Collection contains a strategic plan, human resource manual, landscape plans, and maps.
Contains memoranda, correspondence, budgets, reports, agreements, financial information, organizational records and other printed matter from the Office of the Vice President for Business and Finance. Records concern Duke University, its various academic departments, organizations, and benefactors, including the Medical Center. These records were created by Vice President for Business and Finance Gerhard Henricksen (1962-1966) and his successor Charles B. Huestis (1966-1985), and provide a detailed account of the university's financial status. Major topics include the university's relationship with the Duke Endowment and Local Unions 77 and 465, Medical Center construction;, university properties, physical plant, and facilities renovations, national professional organizations, several university committees, the Board of Trustees, the Duke University Athletic Association, WDBS campus radio station, the Duke Vigil, Duke University Marine Lab, Huestis' personal interests and affiliations, and the departments of the Business and Finance Division (including Housing, Data Processing and the Computation Center, Accounting, Dining Halls, Personnel, Materials Support, Safety and Traffic, TelCom, and Utilities), and the University Architect. Major correspondents include University Architect, University Council, Business Manager, Corporate and University Controllers, Terry Sanford, William G. Anlyan, A. Kenneth Pye, Richard L. Jackson, J. Peyton Fuller, John Adcock. English.
The Office of the Vice Provost for the Arts works closely with Duke arts departments, Duke Performances and the Nasher Museum of Art to expand and coordinate arts programming on campus. The Office of the Vice Provost for the Arts records consists primarily of promotional materials related to arts events and performances at or related to Duke, as well as some materials related to advertising or promoting performances, organizing events, and regional arts organizations.
The Office of Undergraduate Admissions coordinates admissions for Trinity College and the Pratt School of Engineering at Duke University. Records include applications to Trinity College prior to the founding of Duke University (1911-1925), the administrative files of Admissions Director Robert H. Ballantyne (1967-1974), one file from Admissions Director Richard Steele, and a printed version of the website from 2001.
The Office of Undergraduate Education supports and coordinates the many facets of the undergraduate experience. The Office of Undergraduate Education records include reports, speeches, and reaccreditation materials, among other documents.
The Office of University Development is responsible for fund-raising programs in the areas of annual gifts, capital gifts, and program support. This collection contains correspondence, printed promotional materials, speeches, annual reports, and records related to fundraising. The collection also consists of a small number of photographs, questionnaires, and gift records.
The Office of University Life was created in the 1993 reorganization of the Division of Student Affairs and is responsible for cultural programming and scheduling of cultural facilities. It is also responsible for the oversight and advising of student organizations, including student government and the University Union. It was previously known as the Office of Cultural Affairs. This collection includes files on events, correspondence, memoranda and files created by Associate Dean of University Life, Richard Cox. The collection also contains files associated with the Greek Life Task Force, 1993-1994, which was established by the Student Affairs Board of Trustees Committee to examine the interaction between greek organizations and student life at Duke.
The role of the ombudsman is to work with the Faculty Hearing Committee to facilitate prompt and equitable resolution of allegations by faculty members and instructional staff that there has been a violation of university policy. The collection includes correspondence, memoranda, notes, minutes and other records of the office.
The Operations and Maintenance Department (and the organizations and individuals who preceded the establishment of the department) was responsible for construction and upkeep of Duke University Buildings. The Operations and Maintenance Department Records include correspondence, plans, architectural drawings, blueprints, financial records, contracts, desk diaries, keys, and other materials related to Duke buildings. Prominent individuals represented in the collection include Frank Clyde Brown, S.W. Myatt, and Horace Trumbauer. Major subjects include the building and administration of Duke University, the planning of buildings and grounds on the Duke Campus, and the establishment of the Duke Construction Company to oversee construction on campus. English.
The Duke University Oral History Program Collection contains approximately 153 oral history interviews recorded to audiocassette by project participants in the years 1973-1978 and 1992. The majority of the oral history interviews deal with the civil rights movement in North Carolina, especially Durham, Chapel Hill, and Greensboro. Additionally, thirteen interviews deal with the Tulsa Race Riots, and fourteen interviews cover miscellaneous North Carolina topics. The collection also includes transcripts and research files related to the civil rights movement in North Carolina.
Contains the records of the Order of Red Friars, a senior men's secret honorary society, founded in 1913 at Trinity College (now Duke University). Types of materials include minutes, a constitution, policy and procedure statements, history statement, rituals, correspondence, financial records, invitations, photographs, membership and alumni lists and cards, newspaper clippings, reports, stationery, initiation plans, and descriptions of projects. There is one artifact, a "Featherweight Pocket Seal" (with accompanying leather case) which bears the Red Friars' seal. Major subjects include secret societies, honorary societies, student life at Duke University, male students, student government, initiation, social activities of students, the honor code, student participation in Duke University administration, and student activities during World War II. Some people associated with the Order of Red Friars include Rex Adams, Arthur Hollis Edens, Herbert J. Herring, Furman McLarty, Raymond Nasher, Richard M. Nixon, and William H. Wannamaker. Materials date from 1913 to 1971.
The Order of the White Duchy was a secret women's honorary at Duke University. The group was formed in May 1925 by the Order of the Red Friars, a secret men's honorary, to recognize members of the Woman's College of Duke University. The members of the Order of the White Duchy voluntarily disbanded the organization in 1968. Records include constitution, initiation ritual, minutes, correspondence, photographs, membership and alumnae lists, financial records, clippings, issues of the Lucky Number alumnae newsletter, and two scrapbooks. Major subjects within the collection are collaboration between student leaders and college administration and student opinions concerning sororities, social standards, and the honor code. Prominent members include Mary Duke Biddle Trent Semans, Margaret Taylor Smith, Elizabeth Hanford Dole, Dorothy Newsom Rankin, and Dorothy Battle Rankin. English.
The Duke Panhellenic Association [Panhellenic Council] is the governing body of the 10 National Panhellenic Conference (NPC) sororities on-campus. The collection contains several types of material: the correspondence files date from 1943-1995, the bulk of the Rush information covers 1960 through the mid-1990s, while the minutes and agendas range in date from 1951-1994. The collection as a whole ranges in date from 1938-1996, with the bulk of the material dating from 1960-1996.
Founded in 2016, PASH (Peer Advocacy for Sexual Health) is a student-run resource center that supplies sexual health resources, products, and information to students at Duke. The collection consists of administrative records, materials related to marketing and publicity, meeting minutes and agenda, and House Course materials. Collection spans 2016-2018.
The Reference Department at William R. Perkins Library offers research guidance and consultations, tours of the library, and instruction to students and patrons of the library. The collection contains records related to the Perkins Library Reference Department including annual reports, statistics, meeting minutes, materials related to renovation projects at Perkins, departmental policies, Duke Summer Reading Program, and records of the Librarians Assembly.
The South Asian Pamphlets Collection spans the years 1920-2005, with the bulk of the material dating from the 1950s to the 1990s, and with only a few items from the 1910s-1940s. It is arranged by country. Topics commonly covered in each country series include but are not limited to agriculture, arts, defense, economic development, education, ethnic or cultural conflict, industry and commerce, international relations, politics and government, population issues, religion and philosophy, rural development, tourism, and the status of women. While the majority of the pamphlets were published by organizations and agencies and do not list individual authors' names, there are also pamphlets with individual authors listed.
The Duke Chapel is the central focus of Duke University's West Campus, a Gothic-style church completed in 1935. The book Duke Chapel Illuminated, consisting of numerous photographs of the Chapel including the stained glass windows, carvings and statues, and other details, was published in 2001. The collection includes photographs taken for the creation of the book, especially of the stained glass windows, statues, and carvings in, and views of, the chapel, as well as some material about the production of the book.
Duke Photography, formerly called Duke University Photography, was the official photographic service of Duke University. The Duke Photography Records include many of the original photographs taken by the service from the 1960s through the 2010s.
The majority of images in the collection are faculty and staff portraits taken by Duke Photography staff; a few pictures of students or of other individuals not affiliated with Duke are included. The collection contains photographic prints, negatives, slides, and CDs of digital files. Most of the items are undated but appear to be from the 1980s through around 2000. Most items include a job number assigned by Duke Photography. Duke Photography is a department of the Office of Public Affairs and Government Relations. Chris Hildreth is the current director; the department also includes assistant director Les Todd and six other staff photographers.
The Physical Planning Department was responsible for arranging the construction and renovation of buildings and spaces on the Duke University campus. The collection primarily contains contracts, insurance bonds, and some related correspondence between Duke officials and construction companies and architects who built or renovated campus buildings. One general file consists of status reports on multiple campus building projects in the 1970s, and an estimate and plans for a proposed East Campus Recreation Center written by James A. Ward, University Architect and Director of Physical Planning.
The Physical Plant Department was responsible for maintenance, housekeeping, repairs, and other operations on the Duke University campus. The collection contains general materials concerning university services, facilities, properties and buildings, including floor plans, memos, bus schedules, photographs, reports, and departmental newsletters. It also contains files specific to the Duke University Marine Laboratory, particularly in regard to plans and blueprints for the building of the oceanographic research vessel "Eastward."
The Duke University Police Department provides comprehensive law enforcement and security services to all components of Duke University including the academic campus, a large medical center complex, an 8,000 acre research forest, and a variety of satellite facilities throughout North Carolina. The collection documents the activities and policies of the Police Department. Materials include correspondence, reports, minutes, incident reports, depositions, photographs, the publication Duke Community Safety Report, maps, and other records concerning the operation and activities of the Department. Much of the material relates to parking and traffic problems, complaints, and solutions of the Traffic Committee. Other topics include safety procedures for various campus events and locations including Duke Hospital, internal announcements and administrative matters, and general correspondence. Much of the correspondence is with Paul J. Dumas, director of Duke police from 1971 to 1995. The collection also includes materials pertaining to Duke Police safety measures during basketball championship events, including VHS footage of campus bonfires. The records document the department's commitment to providing a secure and orderly environment for students to learn at Duke University.
The Westminster Fellowship was created in 1946 as a way to organize Presbyterian students at Duke University. By the early 1960s, the Presbyterian Student Center was built. The collection contains committee files for Presbyterian Campus Christian Life, Synod Campus Christian Life, and Advisory Committee for the Presbyterian Synod of North Carolian, as well as, printed materials for regional conferences and workshops. The material ranges in date from 1962-1969.
The President's Advisory Committee on Resources was established by President H. Keith H. Brodie in the summer of 1989 following a recommendation of the Academic Council's Task Force on University Governance. Its predecessor was the University Committee on Resources (1988-1989). PACOR was a broad-based committee, chaired by a faculty member, which advised the President on the allocation of the University's financial, human and physical resources. Material includes minutes, reports, handouts, correspondence, memoranda, spiral-bound publications, diskettes, microcassettes and standard cassettes. Materials range in date from 1988-1995.
Robert Lee Flowers, born in 1870, spent his entire professional career at Duke University. From 1891 to 1951, Flowers served in a variety of capacities, including professor (1891-1924), vice president of the business division (1925-1941), president (1941-1948), and chancellor (1948-1951). Types of material in the collection include correspondence, memoranda, reports, clippings, bound volumes, and other printed material. Major subjects include higher education in the United States, the role of universities during World War II, the assistance of displaced scholars during World War II, the Methodist Episcopal Church, and organizations in which Flowers served, including the Duke Endowment, the Durham Chamber of Commerce, the Durham and Southern Railway Company, Greensboro College, North Carolina Central University, the Methodist Orphanage, the Oxford Orphanage, and the Lincoln Hospital. Major correspondents include William Hayes Ackland, George Garland Allen, Alexander Boyd Andrews, John Fletcher Bruton, Homer Hasenlue Dubs, Benjamin Newton Duke, William Washington Flowers, Allen Howard Godbey, Edward R. Murrow, Edward Hines Page, William Robertson Perkins, Alexander Hamilton Sands, Jr., James Augustus Thomas, and Horace Trumbauer. English. Volumes include two autograph albums.
Duke University Press publishes both scholarly books and journals, primarily in the humanities and social sciences. In its early years, preference was given to works published by faculty, graduate students and alumni and to works focused on southern states. The records of Duke University Press span from 1812-2019 and consist of correspondence, annual catalogs, advertisements, annual reports, Board minutes, contracts and agreements, book and journal reviews, financial records, marketing files, the records of former director Steve Cohn, and facsimiles of the Carlyle letters.
The South Atlantic Quarterly was founded in 1901 at Trinity College (later Duke University), and faculty from Trinity College and Duke University have served on its editorial board since its inception. The periodical, published by Duke University Press since 1930, began as a scholarly and literary journal about southern topics, and has since expanded to discuss national and international issues. The South Atlantic Quarterly Records consist mainly of correspondence regarding manuscript submissions and editing issues. Other materials include Board of Directors minutes, subject files, and content lists for individual issues of South Atlantic Quarterly. English.
The Private Adjudication Center is an independent corporation founded by the Board of Trustees of Duke University and was attached to the School of Law. School of Law Professor Paul Carrington served on the Executive Committee, Board of Directors, from 1983-2003, as Executive Director in 1988, President from 1989-1994, and Chair of Board, 1995-2002. The materials include correspondence between PAC representatives throughout the United States and in various foreign countries as well as minutes, reports, proposals, and other materials. There are a few case files within this collection.
Formerly known as the Material Support Department, Procurement Services manages Duke University purchasing systems. This collection contains memoranda, newsletters, catalogs and other records. Topics include Duke University administration.
The Duke University Program in Education provides opportunities for undergraduates to connect their liberal art studies and the academic work of their major with rigorous intellectual examination of the issues confronting schools, children, and communities. This collection contains reports, inromation regarding the Winfred Quinton Holton Prize for educational research, including prize winning papers and other records.
The Program in Film/Video/Digital, formerly the Program in Film and Video, is an interdisciplinary course of study that introduces students to the critical analysis of film, photography, and television in the context of cultural studies. This collection includes correspondence, production information, publicity materials, and video recordings created or collected by the Film/Video/Digital program.
The PSMSE began in the fall of 1976 as a means to foster the transition from a liberal, pre-professional education to a graduate professional education for Duke undergraduates interested in a career in medicine. The collection includes correspondence, minutes, memoranda, reports, grant proposals, and other records. The material ranges in date from 1976-1980.