The Duke University Office of Cultural Affairs was created in 1969 as part of the Division of Student Affairs and existed until 1993, when, as part of a reorganization of the Division, it was superceded by the Office of University Life. The Office of Cultural Affairs Records, 1931-2002 (bulk 1958-2002), consist of budgets and financial reports; calendars; contracts; correspondence; meeting minutes; printed materials; black-and-white, color, and 35mm photographs; and videocassettes, audiocassettes, and digital audio tapes. Materials primarily span the years of the OCA's official existence, 1969-1993, but also contain earlier materials about its first director, Ella Fountain Pratt, and later records created by the Office of University Life. Arranged in five series: Subject Files, which provide a broad overview of the OCA's activities, including early correspondence between Duke University and the American Dance Festival, which moved to Duke in 1977; the Chamber Arts Society, a group that promoted chamber music performance in Durham and surrounding areas; the Duke Artists Series, a concert series that began in 1930 and came under the oversight of OCA upon its creation in 1969; the Summer Session, programming for which also became one of the OCA's primary responsibilities; and the Triangle Dance Guild, a group independent of Duke that coordinated with the OCA to promote dance performance on campus and in Durham and surrounding areas from 1976-1984.
The Office of Durham and Community Affairs (DCA) was established to build partnerships and develop programs that support affordable housing and health, community development, food security, and public education in Durham, North Carolina. DCA connects Durham and community members to resources at Duke University and Duke Health. Materials in the collection consist of records about programs and projects. Collection includes correspondence, annual reports, strategy documents, and events planning materials. Contents span 1988 to 2022.
The Duke-Durham Neighborhood Partnership(DDNP) collaborates with the twelve communities surrounding the Duke Campus on a wide range of neighborhood support and revitalization projects.The Duke-Durham Neighborhood Partnership Records contains planning documents, correspondence, meeting notes and other materials on the programs and initiatives sponsored by the Duke Durham Neighborhood Partnership between 2000 and 2012. It also includes materials pertaining to the administrative management of civic affairs and community outreach efforts at Duke University.
The Duke University Office of Fraternity and Sorority Life serves as a liaison between the university administration and student Greek, fraternity, sorority, and selective living groups. Records contain printed materials; publications; meeting minutes; annual reports; housing reviews; residential hall constitutions and officer lists; Panhellenic alcohol surveys; correspondence; judicial files and letters; and composite photographs related to the administration of Duke University fraternity and sorority programs.
The Office of Government Relations is charged with representing the University in Washington, D.C. The office serves to address and monitor legislative issues of interest to the university and its community. This collection contains the records of the Office of Government Relations spanning the years 1965 to 2015. Major topics include legislation, lobbying, National Association of Independent Colleges and Universities (NAICU), and the Association of American Universities (AAU).
The position of Personnel Director has existed at Duke since 1949. In 1980 the division of Human Resources was created to oversee all aspects of employee affairs and relations. The collection contains memoranda, policy statements, wage and salary information, pay range documentation, and various other materials relating to employee relations and personnel management at Duke University.
The Office of Institutional Advancement was created in 1961 to organize public and alumni relations, fund raising, and long-range planning and development at Duke University. The collection features addresses by E. H. Hopkins, the first Vice President for Institutional Advancement; reference files concerning the administration and history of the Office of Institutional Advancement; reports and studies focusing on fundraising and development of Duke University; and the Office's subject files. Major subjects include planned giving, the Fifth Decade campaign, and corporate support. In 1981, the Office of Institutional Advancement was eliminated and its duties largely assumed by the Office of University Development. English.
The Office of Licensing and Ventures serves Duke University and its Medical Center and is responsible for commercially-sponsored research, patents and licenses, new venture activity, corporate gifts, and corporate vending relationships. Contains the case files, correspondence, and records of medical, chemical, and engineering patents submitted by Duke University personnel from 1957 to 1988.
The Office of News and Communications served as the hub for Duke University's news, media relations, and marketing. It worked with the news media and others to highlight Duke's faculty, students, and staff's activities locally and worldwide. This collection contains media guides related to presidential inaugurations, reports, strategic plans, ephemera, publications, Duke Daily messages, and digital photographs containing images of the removal of the Robert E. Lee statue from the Duke Chapel.
The mission of the Duke News Service is to inform the public and the university community about research, programs, and events at Duke; to increase public understanding and appreciation of scholarly contributions made by Duke's faculty and the work of its other employees and students; and to provide media relations and consultative services to faculty and administrators. The collection includes News Service scrapbooks for both Trinity College and Duke University. General interest and sports news make up the bulk of the clippings. The collection ranges in date from 1916-1944.
The University Landscape Architect is a position in the Office of Planning and Design, and it oversees the design of all new and restored landscapes on campus. Collection includes studies, proposals, action plans, and guidelines related to the landscape and hardscape of Duke's campus. Materials evaluate the conditions of campus landscape and hardscape, address the feasibility of making changes, propose changes and improvements to be made, and chart courses of action to implement changes. Also included are meeting minutes and notes from the Master Plan Oversight Committee.
The Duke Faculty Newsletter was distributed as a stand-alone publication from 1979 to 1986. Post-1986, the newsletter was published as an insert within the campus publication Duke Dialogue. The collection contains news clippings from local publications covering the newsletter, proposed articles, correspondence, and a readership survey.
Duke University's Office of Publications centralized the task of producing printed materials for campus offices, schools, and other groups. The collection contains correspondence and drafts related to the production of two promotional university booklets: a proposed update to “A Short History (of Duke),” and “Duke Encounters,” a collection of reminiscences about Duke University that was published in 1977. Both booklets were produced under Dr. Elizabeth H. (Betsy) Locke, Editor of the Office of Publications. The collection also contains pamphlets, letterhead, brochures, magazines, cards, booklets, and other types of printed materials produced by the Office of Publications for various campus organizations and academic departments. This collection contains numerous variations of official Duke insignia, emblems, letterhead, and other graphics.
The Office of Special Events and University Ceremonies was formed in 1983 to handle the planning of campus-wide events. The Office of Special Events and University Ceremonies records includes files related to the organization of events and ceremonies such as Commencement, Baccalaureate services, Founders' Day celebrations, Board of Trustees dinners, awards banquets, special guests at football and basketball games, and many others.
The Duke University Office of Student Activities and Facilities (OSAF) serves as a liaison between the university administration and student groups, clubs, and organizations. The Office of Student Activities and Facilities Records, 1936-ongoing, contain correspondence, charters, directories, annual reports, financial statements, and other information on Duke University student organizations, including Duke Student Government, Associated Students of Duke University, the Undergraduate Publications board, the Duke University Union, and the Office of University Life. The OSAF Records also document Duke University student life more generally, including their social life, customs, and political activity.
The University Center Activities and Events (UCAE) creates opportunities for students to expand their knowledge outside of the classroom, and the UCAE Center for Leadership Development and Social Action (LDSA) provides students with opportunities to learn about and practice effective leadership. The collection includes programs, materials related to nomination and giving of awards, booklets, publications, and media.
The Chancellor of Duke University was a position under the President, designed to exercise all of the President's duties when delegated by the President if the President was incapacitated or absent from the position. The last active Chancellor was William Anlyan, whose time as Chancellor spanned from 1988 to 1995. After his tenure, the position is apparently no longer in use. The collection includes files from a variety of different committees and councils related to the administration of Duke University. Collection also includes personal correspondence from members of the Board of Trustees, materials related to planning for the construction of Duke Hospital North, files on a proposed rapid transit system, debt and operating reports, correspondence, and materials related to Duke University's affirmative action and equal employment opportunity policies and programs.
The Land Resources Committee was formed by President Brodie in order to develop and recommend a long-range blueprint for the use of the University's non-campus land holdings. Collection contains the final report and recommendations of the Land Resources Committee, along with the records of the committee and its subcommittees. The collection ranges in date from 1983-1992, bulk 1986-1989.
The President's Committee to Address Discrimination in the Classroom (PCADC) was created in April 1988 to address allegations of discrimination at Duke and offer recommendations on how to reduce or eliminate this discrimination. PCADC issued their final report in February 1989. The President's Committee to Address Discrimination in the Classroom records include the results of a student survey to assess discrimination, descriptive statistics, PCADC's final report, and other materials.
The South Africa Policy Implementation Committee was authorized by resolution of the Board of Trustees in 1986 to implement the policies recommended by the Committee on Social Implications of Duke Stock, formed in 1985. Collection contains records relating to the operations and activities of the South Africa Policy Implementation Committee and includes correspondence, memoranda, reports, minutes, printed material, and clippings concerning apartheid and Duke University's decision to divest.