The Duke University Real Estate Administration provided oversight of property and space owned by Duke University through December of 2019. The Duke Real Estate Administration Records contain copies of deeds; easements; correspondence; maps; real estate agreements; and reports of the land transactions for the building of Duke University since acquiring the first lots in 1893; Highland Hospital properties in Buncombe County; Maplewood Cemetery; and Urban Land Institute studies. Until December of 2019, Duke University Real Estate Administration also managed the assets held in Duke Gift Properties, Inc. The Duke Real Estate Office (REO) now manages all space leased by Duke University and Duke University Health System.
The Traffic Commission's purpose was to cope with the problems of parking and traffic flow on Duke University campuses. This collection contains minutes, printed material, and reports concerning the Traffic commission.
The Duke University Police Department provides comprehensive law enforcement and security services to all components of Duke University including the academic campus, a large medical center complex, an 8,000 acre research forest, and a variety of satellite facilities throughout North Carolina. The collection documents the activities and policies of the Police Department. Materials include correspondence, reports, minutes, incident reports, depositions, photographs, the publication Duke Community Safety Report, maps, and other records concerning the operation and activities of the Department. Much of the material relates to parking and traffic problems, complaints, and solutions of the Traffic Committee. Other topics include safety procedures for various campus events and locations including Duke Hospital, internal announcements and administrative matters, and general correspondence. Much of the correspondence is with Paul J. Dumas, director of Duke police from 1971 to 1995. The collection also includes materials pertaining to Duke Police safety measures during basketball championship events, including VHS footage of campus bonfires. The records document the department's commitment to providing a secure and orderly environment for students to learn at Duke University.
Media Services (also referred to as Duke Studios) provides broadcast quality media production services to all parts of the Duke University community. Its services include video and audio production and post-production (including event documentation), project design, production equipment rentals, tape duplication, custom CDs and DVDs, and computer graphics and animation. Collection includes audio and video recordings of campus events, programming produced for various university offices and departments, and musical recordings. Campus events include basketball, football, the inaugurations of presidents Richard Brodhead, Keith Brodie, and Nannerl Keohane, dedication of the Doris Duke Memorial, the retirement and funeral of Terry Sanford, events related to September 11, 2001, a remembrance of Benjamin N. Duke, and commencement ceremonies. Authors, scholars, and other notable people represented include John Hope Franklin, Jesse Jackson, Reynolds Price, Ronald Reagan, Elie Wiesel, Billy Graham, C. D. Wright, Gerald Barrax, Elizabeth Cox, Tim McLaurin, Eric Meyers, Orrin Pilkey, and Alex Roland. Musical recordings include the Duke University Concert Band, Dan Locklair, and 1980s rock band the X-Teens.
Thomas E. Dixon was a Duke University administrator from the 1970s through the early 1990s, holding the positions of Associate University Controller, Controller and Co-director of Human Resources, Associate Vice President for Administrative Services, and Vice President for Administrative Services (1989-1993). The Thomas E. Dixon Papers, 1967-1993, contain correspondence, memoranda, reports, meeting agendas and minutes, and other materials that document Thomas Dixon's tenure as Vice President for Administrative Services and other positions he held at Duke University from the late 1970s through the early 1990s. Records mainly consist of subject files pertaining to operations of non-academic divisions of the university, including Auxiliary Services, the Facilities Management Department, the Office of Human Resources, and the Telecommunications Division (Tel-Com). Also represented are committees with which Dixon was involved, including the President's Advisory Committee on Resources, the Safety Task Force, and the Committee on Social Implications of Duke's Investment Policy. Other materials include minutes of several committees of the Duke University Board of Trustees and a variety of reports, plans, and blueprints about the construction and opening of the Washington Duke Inn & Golf Club in 1980s.
The Vice President of Administration role was established after the Vice President of Human Resources' responsibilities expanded to include such areas as disability management, Duke police and security, emergency management, and parking and transportation. Collection contains a strategic plan, human resource manual, landscape plans, and maps.
Formerly known as the Material Support Department, Procurement Services manages Duke University purchasing systems. This collection contains memoranda, newsletters, catalogs and other records. Topics include Duke University administration.