Contains the records of the Business and Finance Division of Duke University. The Business and Finance Division, divided between three departments (Accounting, Business Auxiliaries, and Data Processing), existed from 1962 until 1985. Prior to 1962, the unit was called the Business Division. Types of materials include memoranda, correspondence, manuals, handbooks, grant proposals and newsletters, and organizational records from three departments. Major subjects include Duke University administration, auxiliary services, Business Division, Business and Finance Division, data processing, finance, Office of the Executive Vice President, and student housing. English.
Contains the records of the Business Division of Duke University. A. S. Brower was an administrative assistant (1939-1946), then business manager and comptroller of the Business Division (1946-1956). This position is now known as the Office of the Executive Vice President, part of Duke University Administration. Types of materials include memoranda, forms, correspondence, printed matter, blueprints, contracts, financial materials, and Southern Association of Colleges and Schools reports. Major subjects include Duke University Administration, the Business Division, history of the Office of the Executive Vice President, World War II and education, Selective Service, ROTC and V-12 military training programs, Southern Association of Colleges and Schools, and campus development and construction. Contains restricted materials. English.
The Duke Forest is more than 7,000 acres of forested land in Durham, Orange, and Alamance counties, managed by Duke University for teaching and research. The Duke Forest records contain a wide variety of materials documenting research projects and forest management.
The Duke University Police Department provides comprehensive law enforcement and security services to all components of Duke University including the academic campus, a large medical center complex, an 8,000 acre research forest, and a variety of satellite facilities throughout North Carolina. The collection documents the activities and policies of the Police Department. Materials include correspondence, reports, minutes, incident reports, depositions, photographs, the publication Duke Community Safety Report, maps, and other records concerning the operation and activities of the Department. Much of the material relates to parking and traffic problems, complaints, and solutions of the Traffic Committee. Other topics include safety procedures for various campus events and locations including Duke Hospital, internal announcements and administrative matters, and general correspondence. Much of the correspondence is with Paul J. Dumas, director of Duke police from 1971 to 1995. The collection also includes materials pertaining to Duke Police safety measures during basketball championship events, including VHS footage of campus bonfires. The records document the department's commitment to providing a secure and orderly environment for students to learn at Duke University.
The Duke University Real Estate Administration provided oversight of property and space owned by Duke University through December of 2019. The Duke Real Estate Administration Records contain copies of deeds; easements; correspondence; maps; real estate agreements; and reports of the land transactions for the building of Duke University since acquiring the first lots in 1893; Highland Hospital properties in Buncombe County; Maplewood Cemetery; and Urban Land Institute studies. Until December of 2019, Duke University Real Estate Administration also managed the assets held in Duke Gift Properties, Inc. The Duke Real Estate Office (REO) now manages all space leased by Duke University and Duke University Health System.
The Facilities Management Department (FMD) is responsible for the maintenance, repair and minor alteration of the campus facilities. Collection contains material pertaining to the operations of the Facilities Management Department (FMD) including a 1990/1991 annual report, committee minutes, materials related to the restoration of the stained glass windows in the Chapel, and architectural drawings from the Trumbauer firm of many campus buildings.
Media Services (also referred to as Duke Studios) provides broadcast quality media production services to all parts of the Duke University community. Its services include video and audio production and post-production (including event documentation), project design, production equipment rentals, tape duplication, custom CDs and DVDs, and computer graphics and animation. Collection includes audio and video recordings of campus events, programming produced for various university offices and departments, and musical recordings. Campus events include basketball, football, the inaugurations of presidents Richard Brodhead, Keith Brodie, and Nannerl Keohane, dedication of the Doris Duke Memorial, the retirement and funeral of Terry Sanford, events related to September 11, 2001, a remembrance of Benjamin N. Duke, and commencement ceremonies. Authors, scholars, and other notable people represented include John Hope Franklin, Jesse Jackson, Reynolds Price, Ronald Reagan, Elie Wiesel, Billy Graham, C. D. Wright, Gerald Barrax, Elizabeth Cox, Tim McLaurin, Eric Meyers, Orrin Pilkey, and Alex Roland. Musical recordings include the Duke University Concert Band, Dan Locklair, and 1980s rock band the X-Teens.
Norman Underwood was the contractor in charge of the construction of the Trinity College Library. The collection consists of receipts and bills made out to Norman Underwood for materials and labor related to the construction of the library on East Campus. There is also some very limited correspondence regarding these bills and receipts, as well as a contract for materials. The majority of the companies and individuals named in the receipts were located in Durham, and included contractors, suppliers, hardware and supply stores, pharmacies, and rail companies; several companies and individuals were located outside Durham, including Raleigh, Goldsboro, Chattanooga, TN, and Atlanta, GA. The receipts and bills detail materials, prices, contractors, and business names used in the construction of the library.
The Office of Licensing and Ventures serves Duke University and its Medical Center and is responsible for commercially-sponsored research, patents and licenses, new venture activity, corporate gifts, and corporate vending relationships. Contains the case files, correspondence, and records of medical, chemical, and engineering patents submitted by Duke University personnel from 1957 to 1988.
The University Landscape Architect is a position in the Office of Planning and Design, and it oversees the design of all new and restored landscapes on campus. Collection includes studies, proposals, action plans, and guidelines related to the landscape and hardscape of Duke's campus. Materials evaluate the conditions of campus landscape and hardscape, address the feasibility of making changes, propose changes and improvements to be made, and chart courses of action to implement changes. Also included are meeting minutes and notes from the Master Plan Oversight Committee.
The Treasurer is an officer of the University whose duties have included supervision of contracts, relations with the Duke Endowment, and management of the Bursar's Office, student loans, and investments. The position of Treasurer is established by the By-laws of the University. In 1995, the Treasurer's post was taken up by the chief financial and administrative officer, the Executive Vice President. The bulk of the collection consists of correspondence to and from individuals who served the University as Treasurer and the subject files they created while in office, including grants and contracts but also ledger and account books. The collection ranges in date from 1893-ongoing.
Contains memoranda, correspondence, budgets, reports, agreements, financial information, organizational records and other printed matter from the Office of the Vice President for Business and Finance. Records concern Duke University, its various academic departments, organizations, and benefactors, including the Medical Center. These records were created by Vice President for Business and Finance Gerhard Henricksen (1962-1966) and his successor Charles B. Huestis (1966-1985), and provide a detailed account of the university's financial status. Major topics include the university's relationship with the Duke Endowment and Local Unions 77 and 465, Medical Center construction;, university properties, physical plant, and facilities renovations, national professional organizations, several university committees, the Board of Trustees, the Duke University Athletic Association, WDBS campus radio station, the Duke Vigil, Duke University Marine Lab, Huestis' personal interests and affiliations, and the departments of the Business and Finance Division (including Housing, Data Processing and the Computation Center, Accounting, Dining Halls, Personnel, Materials Support, Safety and Traffic, TelCom, and Utilities), and the University Architect. Major correspondents include University Architect, University Council, Business Manager, Corporate and University Controllers, Terry Sanford, William G. Anlyan, A. Kenneth Pye, Richard L. Jackson, J. Peyton Fuller, John Adcock. English.
The Operations and Maintenance Department (and the organizations and individuals who preceded the establishment of the department) was responsible for construction and upkeep of Duke University Buildings. The Operations and Maintenance Department Records include correspondence, plans, architectural drawings, blueprints, financial records, contracts, desk diaries, keys, and other materials related to Duke buildings. Prominent individuals represented in the collection include Frank Clyde Brown, S.W. Myatt, and Horace Trumbauer. Major subjects include the building and administration of Duke University, the planning of buildings and grounds on the Duke Campus, and the establishment of the Duke Construction Company to oversee construction on campus. English.
The Physical Planning Department was responsible for arranging the construction and renovation of buildings and spaces on the Duke University campus. The collection primarily contains contracts, insurance bonds, and some related correspondence between Duke officials and construction companies and architects who built or renovated campus buildings. One general file consists of status reports on multiple campus building projects in the 1970s, and an estimate and plans for a proposed East Campus Recreation Center written by James A. Ward, University Architect and Director of Physical Planning.
The Physical Plant Department was responsible for maintenance, housekeeping, repairs, and other operations on the Duke University campus. The collection contains general materials concerning university services, facilities, properties and buildings, including floor plans, memos, bus schedules, photographs, reports, and departmental newsletters. It also contains files specific to the Duke University Marine Laboratory, particularly in regard to plans and blueprints for the building of the oceanographic research vessel "Eastward."
Formerly known as the Material Support Department, Procurement Services manages Duke University purchasing systems. This collection contains memoranda, newsletters, catalogs and other records. Topics include Duke University administration.
Although the exact provenance of the property plats is unknown, it is indicated on the reverse side of some plats that the surveys were used by A. C. Lee, Chief Engineer of the Duke Construction Company and the plats may have been created by the Atlantic Realty Company. This collection includes approximately 100 survey plats of Duke University properties prior to the construction on East Campus and West Campus from the years 1925-1926. Also included are plats representing the Duke Homestead from 1932 that were possibly drawn by V.A. Stewman.
The Gardens were a gift from Mary Duke Biddle in honor of her mother, Sarah P. Duke (Mrs. Benjamin N.). Construction began in 1932 and the site was open to the public in 1934. Ellen Shipman (1869-1950) designed the plans for both the construction and the plantings for the new gardens. Collection contains materials pertaining to the origins and activities of the Sarah P. Duke Gardens including planting plans, calendars, correspondence, feasibility studies, annual reports, a card catalog of plantings, and publicity. Materials in the collection date from 1926-2012.
Thomas E. Dixon was a Duke University administrator from the 1970s through the early 1990s, holding the positions of Associate University Controller, Controller and Co-director of Human Resources, Associate Vice President for Administrative Services, and Vice President for Administrative Services (1989-1993). The Thomas E. Dixon Papers, 1967-1993, contain correspondence, memoranda, reports, meeting agendas and minutes, and other materials that document Thomas Dixon's tenure as Vice President for Administrative Services and other positions he held at Duke University from the late 1970s through the early 1990s. Records mainly consist of subject files pertaining to operations of non-academic divisions of the university, including Auxiliary Services, the Facilities Management Department, the Office of Human Resources, and the Telecommunications Division (Tel-Com). Also represented are committees with which Dixon was involved, including the President's Advisory Committee on Resources, the Safety Task Force, and the Committee on Social Implications of Duke's Investment Policy. Other materials include minutes of several committees of the Duke University Board of Trustees and a variety of reports, plans, and blueprints about the construction and opening of the Washington Duke Inn & Golf Club in 1980s.
The Traffic Commission's purpose was to cope with the problems of parking and traffic flow on Duke University campuses. This collection contains minutes, printed material, and reports concerning the Traffic commission.